Privacy Policy
1. Your Trust, Our Priority
Operational progressiveness, quality, transparency, independence, and trust are core values at Circle8. Our business information and your data are extremely valuable and essential for us to carry out our work. That’s why Circle8 takes every possible measure to ensure your confidential information remains secure, private, and available. Our guiding principle is to treat your data as we would want ours to be treated.
2. Circle8 Privacy Statement
De Staffing Groep Nederland B.V., operating under the name Circle8, is the data controller for the processing of personal data as described in this privacy statement. Where the terms “we” or “us” are used, they refer to Circle8.
Our contact details are:
Circle8
Fultonbaan 6
3439 NE Nieuwegein
www.circle8.nl
info@circle8.nl
+31 (0)30 600 15 00
Robert da Costa is our Data Protection Officer. He can be reached via +31 (0)30 600 1528 or dpo@circle8.nl.
3. Personal Data We Process and Its Sources
We process personal data because you use our services and/or because it has been provided to us or collected by us. You may have submitted this data yourself, or it may have come from third parties such as your employer or another business partner. We also collect information from public sources such as LinkedIn and other platforms.
When you are included in our process, we will always ask for your consent. This may include the following personal data:
For employees (including candidates, temporary workers, applicants, and permanent staff):
Full name
Address, email address, phone number, social media contact details, and other contact information
Date of birth, age, marital status, gender
Passport photo
Nationality, ID, citizen service number (BSN), and work permit (only where legally required)
CV, education and work experience
References and testimonials
IP address
Other information you provide us
For client contacts and business relations:
Full name
Email address and phone number
Job title
Social media contact details
Passport photo
4. Special Categories of Personal Data
We do not process special categories of personal data unless legally required for a specific recruitment assignment.
5. Purposes and Legal Grounds for Processing Personal Data
We process your personal data to support our business operations, specifically the placement of professionals in the labor market. Our processing purposes are:
For employees (including candidates, temporary workers, applicants, and permanent staff):
We process personal data to deliver our services when you submit your data via our website or register with our office.
Uses include:
Providing suitable opportunities and information about our services
Assessing your suitability and availability for assignments
Registering an assignment with a client and maintaining the contract
Management purposes including internal control, security, and audits
Sending newsletters
Complying with legal obligations
For client contacts and other business relations:
Sending offers or service information
Maintaining business relationships and agreements
Sending newsletters
Complying with legal obligations
Legal bases for processing:
Your consent (where applicable)
Execution of a contract
Legal obligations (e.g., processing your BSN for employment)
Our legitimate interests, such as maintaining candidate databases and managing client relationships
6. No Automated Individual Decision-Making
We do not use automated individual decision-making. All decisions involving your data include human involvement and oversight.
7. Sharing Personal Data
We do not share personal data with parties or organizations outside the European Union.
We only share personal data when necessary to fulfill a contract, when legally required, or when you have given explicit consent (e.g., introducing you to a potential client).
When we engage third parties for data processing, we remain the data controller and ensure agreements are in place to protect your data.
8. Retention of Personal Data
We retain employee personal data for the duration of our relationship. If you are in our candidate database, your data is kept until you request deletion or until we notify you otherwise. Legal retention obligations override this period.
9. Your Rights Regarding Your Data
You have the right to:
Access, modify, or delete your personal data
Restrict or object to processing
Transfer your data to another controller
Withdraw consent (this does not affect past lawful processing)
You can exercise many of these rights through your personal account. For other requests, contact support at mijngegevens@circle8.nl or +31 (0)30 600 15 00.
Providing personal data is necessary to match you with client opportunities. Without it, we cannot represent or place you.
10. Use of Cookies
Our website uses cookies—small files stored on your device—to ensure proper functionality and improve user experience. Cookies do not store names, email addresses, or personal data.
We use:
Functional cookies – necessary for website operation
Statistical cookies – help us analyze site use and improve performance
You may choose which cookies we may use. Functional cookies require your consent. Visit websites like the Dutch Consumers' Association for tips on disabling cookies.
11. Questions, Comments, or Complaints
For questions, comments, or complaints regarding your data, contact us via the website or email klachten@circle8.nl. You can also call us at +31 (0)30 600 15 00.
Complaints may also be submitted to the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
12. Date
This privacy statement was drafted on March 1, 2018, and last updated on November 28, 2022. We may update it; please check regularly for the latest version.
